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Bylaws
of Association of the Fédération
Internationale Des Podologues (FIP)
(International Federation of Podiatrists)
Bylaws providing for the application
of the Articles of Association of the
FIP are hereby set down to provide for
the methods of enforcement thereof.
The Bylaws are regularly updated and
ratified by General Meeting.
Any request for the modification of
the Articles of Association and of the
Bylaws must be sent to the Secretary
no less than three months prior to the
date set for the General Meeting.
Applications for admission to the FIP
must be sent to the registered office
of the FIP by certified letter with
confirmation of receipt.
1. For organisations, the application
must be made out on the letterhead of
the organisation and stipulate:
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The name of the
organisation |
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The address of its registered
office |
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The members of its Board |
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Proof of the official existence
of the organisation in the country
where it is located |
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Its professional image on a
national scale (number of members,
existence of a review). |
The application must be accompanied
by a copy of the minutes of the General
Meeting of the organisation which voted
to make such an application.
2. For associate members, the application
for candidacy is subject to the terms
provided for in Section V of the Articles
of Association. Any documents provided
for in Section V of the Articles of
Association of the FIP must be enclosed
with the application.
In the event of an application for membership
of an organisation in a country already
represented by one or more of the organisations
within FIP, the provisions of the Articles
of Association (Section V and XI) shall
apply. However, in the event that one
of the organisations already members
in the country as the applicant issues
a negative opinion and the reasons therefore,
the application will not be taken into
consideration.
The application for admission is presented
at the next General Meeting of the FIP
by the Executive Board, which has sole
discretion with respect to the presentation
of the application file.
In the event of a favourable opinion
by the General Meeting of the FIP, the
organisation or individual applicant
must comply with the regulatory provisions
appearing in the Articles of Association
and in the Byelaws of the FIP. In the
event that the candidacy is accepted
by the Board, and prior to approval
by the General Meeting, the candidate
organisation or individual has guest
status (candidate has no voting right
but may take part in discussions at
various meetings).
| Section
III – EXECUTIVE BOARD |
The Executive Board of the FIP may be
required to take urgent measures. In
such event, the Executive Board shall
render an account for such measures
at the next General Meeting.
The members (other than associate members)
remain in office as long as their respective
organisations commend them to do so.
Their offices lapse when their organisations
resign or have been excluded from the
FIP.
The President
The President chairs General Meetings
and is automatically entitled to attend
committee meetings, the date of which
he must be informed of.
He draws up meeting agendas in conjunction
with the Secretary General and the Treasurer
and sends said agendas to members having
corresponding rights, no less than two
months prior to the scheduled date of
the meeting.
He is responsible for the application
of regulatory provisions and the enforcement
of decisions made by the General Meeting.
He makes decisions which may be required
between Board meetings and General Meetings
to ensure the smooth functioning of
the FIP. He takes any initiatives required
to ensure that the purpose of the FIP
is attained and to promote Podriatric
medicine on a worldwide scale. He prepares
a newsletter for members once every
six months in conjunction with the Executive
Board.
He acts in close consultation with the
Secretary General and the Treasurer.
He prepares a management report for
each General Meeting.
The Vice-President
The Vice-President stands in for the
President whenever the President is
absent.
The Secretary
General
The Secretary General is responsible
for the preparation of the minutes of
General Meetings and prepares a summary
of motions to be voted upon at General
Meetings and the results thereof.
He further prepares a report of discussions
and decisions to be sent to members.
He is responsible for sending minutes
prepared in the official languages of
the FIP no later than two months following
General Meetings. Any request by a member
for modification of minutes must be
sent to the Secretary General within
the two months following their issuance.
The Secretary General handles exchanges
of correspondence on mail received and
prepares the documents necessary to
ensure the proper functioning of the
office of the secretary.
He acts in close consultation with the
President and the Treasurer.
He maintains the archives of the FIP
and transfers the archives to his successor
within the month following the termination
of his term of office.
The Treasurer
General
The Treasurer General is responsible
for the financial management of the
FIP.
He keeps the accounts and maintains
accounting vouchers.
The books are kept at the disposal of
the Auditors prior to each General Meeting.
All financial transactions are made
by means of a bank account opened in
the name of the Fédération
Internationale des Podologues. The balance
sheet is drawn up on 31 December of
each year.
The Treasurer prepares a detailed report
which he submits to the General Meeting
to obtain discharge for his management.
The Treasurer’s report, the balance
sheet for the year ended, the budget
forecasts and the various budget-related
proposals are sent to each association
no less than two months prior to the
date of the next General Meeting.
Calls for membership dues for the following
calendar year are sent to each active
or associate member prior to 31 December.
No expenditure may be made, except for
administrative management and correspondence
expenses provided for, without prior
approval of the President and the Secretary
General.
The Retiring
President
The Retiring President is invited to
attend Executive Board meetings and
General Meetings. He attends such meetings
in an advisory capacity and has no voting
rights.
| Section
IV – GENERAL MEETINGS |
The General Meeting has sole discretion
in its decision-making acts. It may
modify the agenda upon proposal by no
less than two delegates following a
majority vote held at the start of the
meeting.
In the event of membership of several
organisations in a same country, a single
vote shall be granted to that country.
Organisations are obliged to send to
the office of the secretary, in writing,
the name of each delegate representing
them. Only one delegate may represent
each organisation. Said delegate may
be accompanied by a single person.
In the event that a representative is
unable to be delegated, an organisation
may give its proxy to a delegate of
another active member organisation of
the FIP. However, a delegate may not
hold more than one proxy. Notification
of said proxy is to be mailed by the
represented organisation to the President
of the FIP. Each organisation and the
organisation representing it must be
up to date in their membership dues
at the opening of the General Meeting.
Individual members are called and may
be represented at meetings but have
no voting rights.
Make-up of Committees
Prior to each General Meeting, the member
associations shall submit a list of
candidates for the various committees.
The President of the FIP, after consultation
with the Executive Board, submits a
list of candidates for each committee
to the General Meeting for approval.
The General Meeting may recommend other
candidates for one or more committees.
A vote is taken by secret ballot to
determine the make-up of each committee.
The ballot contains the list of all
the candidates divided into sections
for each committee. Each organisation
having voting rights has the option
to accept said list or to strike out
one or more names. In no event may the
organisation add new names at the time
of voting.
Each committee formed elects its President
and its Secretary at its first meeting.
The President and the Secretary are
elected for a two-year renewable term.
The terms of office of Presidents of
committees commence and terminate at
the same time as the term of office
of the President of the FIP. The Presidents
of each committee will be informed in
due time of the dates of each meeting
of the Executive Board in order to allow
them to submit a report of their activities,
their recommendations and observations
so as to enable the Board to be so advised
and to amend or validate the report.
A detailed report of all committee meetings
must be prepared and presented at the
General Meeting. Said report will be
presented to the Board on a prior basis.
The President, the Vice-President and
the Secretary General of the FIP are
automatically members of committees.
Each committee submits a budget forecast
to the Treasurer General of the FIP
three months prior to the date of the
General Meeting. Said budget is presented
and submitted for approval to the General
Meeting by the Treasurer General.
| Section
VI – MEMBERSHIP DUES |
Each organisation affiliated with the
FIP must, before 31 January of each
year, report the number of its members
on 31 December of the previous calendar
year.
This statement will enable the Treasurer
General to determine the amount of membership
dues.
In order to take part in voting at General
Meetings, the organisations present
or represented must be up to date on
the payment of their dues one month
prior to the General Meeting.
Individual members must be up to date
on the payment of their dues one month
prior to the General Meeting.
Non-payment of dues within two months
of the date of the General Meeting,
and subsequent to application of paragraph
2 of Section VI of the Articles of Association,
authorises the Secretary General to
no longer send FIP announcements or
minutes to the organisation concerned.
The amount of membership dues is voted
upon each year by the General Meeting
upon motion by the Treasurer General.
For organisations, the amount of the
dues per member and the amount of fixed
dues per organisation are voted on a
separate basis. For individual members,
the amount of membership dues is voted
by secret ballot.
| Section
VII – REIMBURSEMENTS AND
COMPENSATION |
All administrative functions are conducted
on a deemed unpaid (volunteer) basis.
However, expenses incurred by Board
members and Committee Presidents for
official travel are reimbursed by the
Treasurer.
The conditions for reimbursement are
as follows:
Travel expenses
Return (round-trip) ticket from the
place of residence of each member to
the locality of the meeting, either
by train on the basis of a 1st-class
return ticket or a return coach ticket
for air travel.
Accommodation expenses
(Room and meals) during meeting periods,
maximum two nights per one day of meeting
if transportation schedules do no allow
for a return on the same day.
Fixed compensation for loss of fees
The amount is set each year by the General
Meeting upon motion by the Treasurer
General. This compensation is paid to
each member of the Board for meetings
held on work days. No compensation is
paid for attendance at General Meetings.
| Section
VIII – TRANSLATION AND INTERPRETING |
Correspondence
It is agreed that all official correspondence
must be sent to the registered office
of the FIP in French or in English and
automatically forwarded to the address
of the acting President of the FIP.
In the event that a letter is sent in
another language, the office of the
secretary is authorised to have the
letter translated.
Meetings
The costs of interpreting at General
Meetings, whether simultaneous or otherwise,
is assumed by the FIP. Interpreting
is conducted in English and in French.
Organisations that wish to have interpreting
services in another language must pay
for all or part of the costs thereof.
The General Meeting has sole discretion
in deciding the amount to be allotted
for such costs.
Each organisation which issues a review
in its country shall send a copy to
the office of the secretary of the FIP
and to the registered office of each
FIP member organisation.
The organisations affiliated with
the FIP have no rights over the assets
of the FIP unless otherwise decided
upon by General Meeting.
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